Respond to a Job Advertisement and Request an Interview

Dear Hiring Manager,

I am writing to you in response to your Internet advertisement requesting applicants for the position of Technical Writer in Springfield University's archaeology laboratory. I hold bachelor's degrees in archaeology and English and have three seasons' experience in excavation and lab work, including data entry, artifact cataloging, and preparations for the various methods of artifact dating. In addition, I wrote the chapter detailing survey methods for Dr. John Doe's "Final Report on the Centerville Field School Project." This work involved transcribing the field notes onto Laboratory of Anthropology forms, mapping and recording sites by section, township, and province, as well as creating a narrative description of the project's survey methods.

The years spent in the English department have prepared me for the challenges of writing for a variety of readers, and much of my creative writing has been published. Also, under the guidance of Dr. Doe I have directed my efforts within archaeology toward writing. Archaeology needs writers to make it interesting, especially in this time of budget cuts and battles over land use.

I believe I would qualify as "proficient" in the use of most of the popular spreadsheet programs and other relevant computer applications. I have spent several months entering data and crunching numbers in the service of archaeology.

Please see the attached resume for further details of my qualifications. I will gladly provide references at your request. I can be reached at 555-5555. I look forward to meeting you in person and discussing my suitability for this position.

Sincerely Yours,
[Your Name]

Motivation Letter

Dear Sir,

Today we held an important meeting to reaffirm the need to make an all-out, division-wide effort to finish our current project by September 25. We are counting on a 110% commitment from each member of our team because of Doe Corporation's need to deliver our product to the marketplace prior to the end of this year.

While the challenges are great, we are convinced that our team of talented, committed professionals will deliver to the marketplace a solid and exciting product. If we all pull together and pledge our total commitment and effort, we will succeed in reaching this important goal.

Thank you for your efforts and personal contributions as we work toward this goal together.

Very Truly Yours,
[Your Name]

Apologize Missed Deadline

Dear Sir,

I apologize for not getting the brochure materials to you on time. Unfortunately, we needed some changes in the art work, and they will take several more days to complete. I should have all the materials ready by Tuesday of next week, and will deliver them to you personally at that time. I would appreciate your printing the brochures as soon as possible after that.

I realize that this tardiness affects your printing schedule, and apologize for any inconvenience this delay may have caused you.

Faithfully Yours,
[Your Name]

Apologize for a Missed Deadline

Dear Madame,

We are sorry that we were unable to deliver your furniture yesterday. Because we have only two delivery people, we were left shorthanded when one of them became ill.

To ensure that this does not happen again, we have hired temporary workers and rescheduled your delivery appointment for 9:00 a.m. Friday morning. We appreciate your patience. Your business is important to us, and we hope that this incident will not hurt our relationship.

Faithfully Yours,
[Your Name]

Oral Agreement Confirmation

Dear Sir,

This letter summarizes the verbal agreements made between Robert Johnson of Springfield, Kansas, and Jane Doe of Doe Construction as of 3:00 p.m. June 16, 2001. The agreements concern Mr. Johnson' home, which is under construction at 1600 Main Street, Springfield, Kansas:

If this summary is correct, please sign below. We at Doe Construction thank you and hope to continue a mutually rewarding relationship.

Very Truly Yours,
[Your Name]