Request Confirmation of Receipt of Contract Bid

Dear Mr. Doe,

On January 15, our department sent a packet to the attention of Mr. Doe in the accounting department of Doe International. In compliance with published instructions, the packet included three copies of our bid on Doe Contract #123 and should have arrived at your office before the deadline of January 22.

Please confirm receipt of these materials either by letter to the above address or by fax to 555-5555.

Since our computer consultants are experts in the service you need for your accounting project, we want to be certain that we have completed the first steps in our contract bid.

Very Truly Yours,
[Your Name]