Confirm Travel Arrangement (Arranger's Letter)

Dear Sir,

This is to confirm the arrangements we discussed over the phone today. Enclosed are your airline tickets for the Springfield Airlines, flight number 123, leaving Springfield at 3:30 p.m. on Wednesday, April 2, 2002, arriving in Centerville at 5:45 p.m. Jane Doe will meet you at the airport. She will be wearing a blue name tag. As you requested, I left the return flight open to allow you some flexibility in your stay in Centerville.

I reserved a room with a king-size bed at the Springfield Hotel for three nights. I'm sorry, but there were no rooms available with a mountain view. I assure you, however, that the view is spectacular from any window in the hotel. The hotel has ten lighted tennis courts, so be sure to bring your racket.

I hope these arrangements meet with your approval. If you need anything else, please call me at 555-5555.

I look forward to your arrival.

Cordially Yours,
[Your Name]

Confirmation Letter (For Accomodation Provider)

Dear Sir,

This letter is confirmation of your reservation at the Springfield Resort. Your confirmation number is #123. You are confirmed for a stay of three nights, from March 24 through March 26, 2002, in a room with a king-size bed. The rate is $125.00 per night. Unfortunately, there are no rooms available with an ocean view.

Since this is a guaranteed reservation, you must cancel at least 24 hours before your planned arrival to receive a refund.

We look forward to your arrival.
Thanks for choosing us.

Yours Cordially,
[Your Name]

Cancel a Reservation

Dear Sir,

My company scheduled the Lincoln room at your hotel for a banquet on May 5. I apologize, but I must cancel the arrangements. This morning's headlines tell the reason: Doe International just bought us.

Please refund my $500 deposit and accept my sincere regrets. Maybe we can try again once the dust settles.

Best Regards,
[Your Name]

Hotel Reservation : Guarantee Letter

To Whom It May Concern

This is to confirm that our Staff, named Mr. White will be staying at your hotel with below details :

Check in : January 24, 2009
Check Out : January 30, 2009
Room Type : 1 (one) Deluxe
Corporate Rate : USD 450.00 Incl. Breakfast
Payment : Company Account

Please be advised that National Trust, Inc. will only pay all cost for Room, Laundry, Meals, Telphone and Fax, any other cost will be paid by personal account. Please send your invoice to :

[COMPANY ADDRESS]

Thank you for your kind attention and corporation.

Sincerely Yours,
[Your Name]